Constitution and By-Laws of the Mid-Atlantic Cricket Conference
4 April 1998
The Mid-Atlantic Cricket Conference shall be hereinafter known as the MACC.
This corporation is organized for educational purposes and for the purpose of fostering national or international amateur sports competition including for such purposes, the making of distributions or organizations that qualify as exempt organizations under Section 501(c)(3) and 170(c)(2) of the Internal Revenue code of 1986 (herein the “Code”) (or the corresponding provisions in any future United StatesInternal Revenue Code).
Membership shall be open to any bona fide cricket club in VA, that maintains a roster of at least 15 members who regularly play and promote cricket.
Applications for membership shall be admitted upon written application and approval by the Board of Directors and upon payment of any fees or dues that the board may prescribe.
Termination or Suspension of Membership
The membership fee shall be determined annually by the Board of Directors at the AGM each year. Membership fees are effective from 1 April each year and are payable by 25th of February.
Board of Directors
An officer of the Executive Committee cannot simultaneously serve on the Board of Directors.
The Executive Committee shall be responsible for implementing the policy set boy the Board of Directors and administering the MACC on a day-to-day basis. The Executive Committee shall comprise of between 3 and 10 people including the following officers, President, Treasurer and Secretary.
Appointment of the Executive Committee
Recall of the Executive Committee
In the event of misconduct, failure to execute duties or other actions not befitting the position of executive officer, the Board of Directors may recall any officer by a four-fifths majority vote.
Duties of Officers
The President shall provide leadership of the MACC to: ensure the enjoyment of the game by all participants, administer the league efficiently, promote the game of cricket in VA and improve the standards of fairness, umpiring, playing and facilities in VA.
The Secretary shall keep Minutes of all MACC meetings, attend to all correspondence, send out notice of meetings, and maintain a current list of all member clubs. He shall make available for inspection by any member the register of members of the MACC.
The Secretary shall maintain an updated league ladder during the season, in collaboration with other EC members as assigned by the president.
The Treasurer shall keep and maintain complete and correct records of the MACC finances, accounts and taxes. He shall keep records of all receipts and disbursements, assets, liabilities and retained earnings.He shall submit an audited accounting of all financial transactions at the AGM. He shall also submit interim financial statements from time to time as required by the Executive Committee. Upon written request, he shall make available to any member for inspection, books of accounts at all reasonable times. At the start of each year, he shall prepare and submit before the Executive Committee a Budget for the year. He shall file proper, adequate and complete tax returns required per the federal, state and city laws. He shall seek to maintain the nonprofit status under section 501(c)(3) of the Internal Revenue Code.All checks must be signed jointly by the Treasurer and the President. The president can and shall assign another EC member as a second signatory in his place. And shall inform the bods of this assignment. There shall always be two signatures.
An Officer shall be subject to a term limit not exceeding a maximum of two consecutive terms. Unless upon approval by the 4/5th vote of the bods present with the required quorum can grant an eligibility for a particular position.
MACC may affiliate with other cricketing bodies in the USA and elsewhere if deemed to be in the best interest of the MACC.
No business shall be conducted unless a quorum is present. A quorum for the meetings shall be as follows:
Written proxy votes of all members are permitted. These may be received by the Secretary in the mail, via e-mail or be handed in at the meeting.These proxy votes should be sealed and opened only at the meeting by the president in the presence of the members attending.
All committees and subcommittees shall be appointed by the Executive Committee.
A disciplinary committee of three persons shall be appointed by the Executive Committee from members of the Board of Directors. The committee members shall be drawn at random from a list that excludes any club or clubs involved in the disciplinary matter.Each committee shall disband after it has delivered its findings.
Any part of the Constitution may be amended by a 4/5ths majority of member clubs voting on the amendment, either in person or through a mail ballot. Notice of the proposed motion shall be given to all members at least 21 working days before the meeting to so amending the Constitution. The complete text of the proposed amendment must accompany the notice of the meeting at which the motion is to be moved.
No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to, its members, directors, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of purposes set forth in these articles of incorporation. No substantial part of the activities of the corporation shall be in carrying on propaganda or otherwise attempting to influence legislation, and the corporation shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provisions of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from Federal income tax under section 501(c)(3) of the Cod or (b) by a corporation, contributions to which are deductible under section 170(c)(2) of the Code.
Distribution of Assets upon Dissolution
Upon dissolution of the corporation, the Board of Directors shall, after paying or making provision for the payment of all the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such an organization, or to such organization or organizations organized and operated exclusively for religious, charitable, educational, scientific or literary purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(3) of the Code as the Board of Directors shall determine, or to federal, state, or local governments to be used exclusively for public purposes. Any such assets not so disposed of shall be disposed of the Superior Court of the county in which the principal office of the corporation is then located, exclusively for such purposes or such organizations, such as court shall determine, which are organized and operated exclusively for such purposes, or to such governments for such purposes.